Privacy Notice
Event Atlas LLC
Last updated: April 2, 2026
1. Introduction
This Privacy Notice describes how Event Atlas LLC (“Company,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when you access or use our website (theeventatlas.com) and related services (collectively, the “Services”).
By using the Services, you acknowledge that you have read and understood this Privacy Notice.
2. Scope
This Privacy Notice applies to personal information collected through:
- Our website and applications
- Communications with us (email, support, marketing)
- Use of features, including AI-powered tools
3. Personal Information We Collect
3.1 Information You Provide
We collect personal information you voluntarily provide, including:
- Name
- Email address
- Phone number
- Mailing and billing address
- Job title and organization
- Account credentials
- Communication preferences
- Payment information (processed by third-party providers)
3.2 Payment Information
Payment data is processed by Stripe. We do not store full payment card details.
Stripe Privacy Policy: https://stripe.com/privacy
3.3 Information Collected Automatically
We automatically collect certain information, including:
- IP address
- Device and browser characteristics
- Operating system
- Usage data (pages viewed, actions taken)
- Approximate location (derived from IP)
This information is used for:
- Security and fraud prevention
- Service functionality
- Analytics and performance
3.4 Cookies and Tracking Technologies
We use cookies and similar technologies for:
- Essential site functionality
- Analytics
- Personalization
- Advertising
Where required by law, we obtain your consent before placing non-essential cookies.
You may manage cookie preferences through your browser settings or our consent tools.
3.5 Information from Third Parties
We may receive personal information from third parties, including:
- Social login providers (e.g., Google, Facebook, X)
- Analytics providers
- Payment processors
- AI service providers
3.6 Sensitive Personal Information
We do not intentionally collect sensitive personal information (e.g., race, religion, health data).
If such information is provided by you, it will be processed only as necessary to provide the Services.
4. How We Use Personal Information
We process personal information for the following purposes:
- Provide and operate the Services
- Create and manage user accounts
- Process transactions
- Communicate with users
- Provide customer support
- Send administrative notices
- Deliver marketing communications (where permitted)
- Improve and analyze Services
- Detect and prevent fraud or abuse
- Comply with legal obligations
5. Legal Bases for Processing (GDPR)
Where applicable, we rely on the following legal bases:
- Contractual necessity – to provide the Services
- Legitimate interests – improving services, security, analytics
- Consent – marketing, cookies, certain AI features
- Legal obligation – compliance with laws
6. AI-Powered Features
6.1 Overview
We provide features powered by artificial intelligence (“AI Products”), including:
- Document generation
- Natural language processing
- Image analysis
6.2 AI Service Providers
We use third-party AI providers, including Anthropic.
6.3 Data Processing for AI
When you use AI features:
- Your inputs and outputs may be transmitted to AI providers
- Personal information may be processed to generate responses
- Data is processed solely to provide requested functionality
6.4 Data Use Restrictions
We require AI providers to:
- Process data in accordance with contractual obligations
- Not use customer data for unrelated purposes where prohibited
6.5 User Responsibility
You should not submit:
- Sensitive personal data
- Confidential or regulated information
unless appropriate safeguards are in place.
7. Sharing of Personal Information
We may disclose personal information to:
7.1 Service Providers
- Payment processors
- Cloud hosting providers
- Analytics providers
- Customer support tools
- AI providers
7.2 Business Transfers
In connection with mergers, acquisitions, or asset sales.
7.3 Other Users
If you post content publicly, it may be visible to others.
7.4 Legal Requirements
When required by law or to protect rights, safety, or property.
8. Data Retention
We retain personal information only as long as necessary to:
- Fulfill the purposes described in this Notice
- Comply with legal obligations
- Resolve disputes and enforce agreements
Account data is generally retained for a limited period after account termination, unless retention is required by law or legitimate business needs.
9. Data Security
We implement appropriate technical and organizational safeguards to protect personal information.
However:
- No system is completely secure
- Transmission of data is at your own risk
10. International Data Transfers
Your information may be transferred to and processed in countries outside your jurisdiction.
Where required, we implement safeguards such as:
- Standard contractual clauses
- Equivalent legal mechanisms
11. Your Privacy Rights
Depending on your location, you may have rights to:
- Access your personal information
- Correct inaccuracies
- Delete your data
- Restrict or object to processing
- Withdraw consent
- Receive a copy of your data (data portability)
To exercise rights, contact: [email protected]
12. U.S. State Privacy Rights
Residents of certain U.S. states (including California, Colorado, Connecticut, Virginia, and others) may have rights to:
- Know what personal data is collected
- Request deletion
- Opt out of targeted advertising or “sharing” of personal data
- Correct inaccuracies
We do not sell personal information for monetary consideration.
Where applicable, users may opt out of targeted advertising.
13. Marketing Communications
You may opt out of marketing at any time by:
- Clicking “unsubscribe” in emails
- Replying STOP to SMS
- Contacting us directly
We may still send non-marketing communications (e.g., account-related messages).
14. Do Not Track
We do not currently respond to “Do Not Track” signals due to lack of a uniform standard.
15. Children’s Privacy
Our Services are not directed to individuals under 18.
We do not knowingly collect data from minors.
If we become aware of such data, we will delete it.
16. Updates to This Notice
We may update this Privacy Notice from time to time.
Updates will be posted with a revised “Last updated” date.
17. Contact Us
For questions or requests:
Email: [email protected]
18. Data Requests
You may request access, correction, or deletion of your data by:
- Visiting: theeventatlas.com/request-data
- Contacting us directly
Rhode Island