Planning checklist
A smart event checklist that adjusts to your event type and date. Get reminders for the tasks that actually matter, including contracts, deposits, insurance, and day-of logistics, in the right order.
Why Event Atlas
Part of the free Event Atlas planning suite. Works alongside our other tools and the local Rhode Island vendor directory.
Not a generic checklist. Every task has a goal ("lock in your venue") and actionable next steps, not just "pick a venue."
Tasks unlock at the right point in your timeline: 12 months out, 6 months out, and 1 month out. That keeps surprises and 18-month-early panic out of the process.
Wedding, birthday, corporate, anniversary, or baby shower, the checklist changes to fit. It does not dump wedding-only tasks onto your corporate event.
Per-task reminders fire as deadlines approach. Set a relative lead time or a fixed date so you avoid surprises and overdue deposits.
Built for your event
Our task catalog covers weddings, birthdays, corporate events, anniversaries, baby showers, graduations, and more. When you set your event type, the checklist tailors itself.
Never miss a deposit
Budget line items can be linked to checklist tasks, so the deposit you owe and the task you see share one source of truth.
Shared with your team
Collaborators own tasks, mark them complete, and everyone sees the same state without duplicate spreadsheets.
Frequently asked
Yes. We have dedicated task catalogs for birthdays, corporate events, anniversaries, baby showers, graduations, and more. The list adjusts based on your event type.
As far out or close in as you want. The tool adjusts based on your event date, so it won't surface 12-month-out tasks if your event is in 6 weeks.
Yes. You can add custom tasks with any due date or owner, in addition to the auto-generated ones.
Yes. Any payment you log in the Budget Planner becomes a checklist task with the due date attached.
Part of the free Event Atlas planning suite, with no trial, no credit card, and no referral fees.
Rhode Island